We will need to collect personal information about you.
Personal information may range from the sensitive (eg. relevant medical history or criminal history) to the everyday (eg. address and phone number). We may collect the opinions of others about your work performance your work experience and qualifications, aptitude test results and other information in connection with your possible work placements.
Who will be collecting your personal and sensitive information
Your personal information will be collected by People @ Work for its own use and between branches who might require access to your personal and sensitive information in connection with your work placements.
People @ Work branches include: People @ Work Geelong and People @ Work Ballarat.
Your personal information will be held by People @ Work. Some of your personal information may be held on portable devices such as mobile phones, laptop computers or in diaries operated and held by our staff members.
How to contact us
If you wish to contact us about your personal information you should contact the Branch Manager or your People @ Work Geelong Consultant on 03 5221 5599 or People @ Work Consultant Ballarat on 03 5333 5730 during normal office hours which are 8:30am – 5:00pm.
If you need to contact us about your personal or sensitive information urgently outside normal office hours you should contact your People @ Work Consultant.
Legal requirements for personal information
Some laws such as taxation law, immigration law, laws regulating employment agencies, laws relating to national security, laws relating to professional or trade registration and laws for the protection of certain classes of people (such as children or the elderly) may require that we collect certain types of information (including criminal history) from you that is relevant to the position/s for which you may be applying. There may be cases where our duties of care or contractual duties require us to obtain and disclose certain types of personal information relevant to specific jobs.
When requesting information of this type we will tell you whether the supply of that information by you is mandatory or voluntary.
If you do not give us all or part of the information we need
- we may be limited in our ability to locate suitable work for you;
- we may be limited in our ability to place you in work;
- any workplace rehabilitation in which you and we are involved;
- we might decline to represent you in your search for work or put you forward for particular positions.
Your personal information will be used in connection with:
- our assessment of your suitability for registration with us
- necessary validation (including from appropriate third party sources) of your resume, cv., nominated references, or stated qualifications, experience, training or abilities. Where we require third party validation we will tell you how we propose to obtain it
- your actual or possible work placement
- your performance appraisals
- any test or assessment (including medical tests and assessments) that you might be required to undergo
- our assessment of your ongoing performance and prospects
- our identification of your training needs
- suggestions we may make to you, whilst you remain registered with us, for further training in connection with work of the type that you are seeking through us
- our management of any complaint, investigation or inquiry in which you are involved
- any insurance claim or proposal that requires disclosure of your personal or sensitive information
- any reference that we may give concerning your work
- our statutory compliance obligations
- direct marketing or floating to our clients with your written consent.
Your personal information may be disclosed to:
- potential and actual employers and clients of People @ Work
- a person who seeks a reference about you
- other branches of People @ Work
- our insurers
- a professional association or registration body that has a proper interest in the disclosure of your personal and sensitive information
- a Workers Compensation body
- our contractors and suppliers eg. our IT contractors, internet service suppliers and database designers, some of whom may be off shore
- a parent, guardian, holder of an enduring power of attorney (or like authority) or next of kin whom we may contact in any case in which consent is required or notification is to be given and where it is not practicable to obtain it from or give it directly to you
- any person with a lawful entitlement to obtain the information
- Centrelink for unemployment benefits.
You can gain access to your information to correct it if is wrong
Subject to some exceptions which are set out in privacy legislation you have a right to see and have a copy of personal information about you that we hold.
If you are able to establish that personal information that we hold about you is misleading, irrelevant, not accurate, complete or up-to-date, we will take reasonable steps to correct it.
If we are unable to agree that personal information that we hold about you is not misleading, relevant, accurate, complete and up-to-date, you may ask us to place with the information a statement by you that claims that particular information is misleading, irrelevant, not accurate, incomplete or out-of-date.
If you wish to exercise your rights of access and correction you should contact our privacy coordinator, whose details are shown above.
In some cases we may impose a moderate charge for providing access to personal or sensitive information. We will notify you of the charge at the time of making the request. We will not charge you simply because you lodge a request for access.